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                    Hyphenation and spelling dictionaries
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                <br clear="both" /><div id="minitoc"><div class="t"><div class="b"><div class="l"><div class="r"><div class="bl"><div class="br"><div class="tl"><div class="tr"><div><h3>Contents [<a href="#" onclick="return toggleMiniToc('minitoc-links', this);" class="hideLink">Hide</a>]</h3><ul id="minitoc-links"><li><p><a href="#WSa285fff53dea4f8617383751001ea8cb3f-6f4ca"><h4 class="topictitle4">Create or add user dictionaries</h4>
</a></p></li><li><p><a href="#WS45D3E3B6-7480-478d-A70A-EE3137073A5Ea"><h4 class="topictitle4">Set the default language dictionary for the current document</h4>
</a></p></li><li><p><a href="#WS4B0910A0-3C0E-4b24-8504-8D927F72D2E0a"><h4 class="topictitle4">Set the default language dictionary for all new documents</h4>
</a></p></li><li><p><a href="#WSa285fff53dea4f8610d601e1003df085c2-7ff0a"><h4 class="topictitle4">Remove, relink, and reorder user dictionaries</h4>
</a></p></li><li><p><a href="#WSa285fff53dea4f8617383751001ea8cb3f-6f47a"><h4 class="topictitle4">Add words to dictionaries</h4>
</a></p></li><li><p><a href="#WSa285fff53dea4f8617383751001ea8cb3f-6f46a"><h4 class="topictitle4">Remove or edit words in dictionaries</h4>
</a></p></li><li><p><a href="#WSa285fff53dea4f8617383751001ea8cb3f-6f4aa"><h4 class="topictitle4">Export a word list</h4>
</a></p></li><li><p><a href="#WS777D4015-33A4-4993-90EB-A0357B707F60a"><h4 class="topictitle4">Import a word list</h4>
</a></p></li><li><p><a href="#WSa285fff53dea4f8617383751001ea8cb3f-6f49a"><h4 class="topictitle4">Change dictionary preferences</h4>
</a></p></li><li><p><a href="#WSa285fff53dea4f8617383751001ea8cb3f-6f44a"><h4 class="topictitle4">Using dictionaries in a workgroup</h4>
</a></p></li></ul></div></div><br clear="both" /></div></div></div></div></div></div></div></div><br clear="both" /><div><p>InDesign uses Proximity dictionaries for
most languages to verify spelling and to hyphenate words. You can
add words to each dictionary to customize it. You can assign different
languages to text, and InDesign uses the
appropriate dictionary to handle spelling and hyphenation. You can create
additional user dictionaries, and you can import or export word
lists saved in a plain text file.</p>
<div class="para">When you customize the words in a dictionary, you actually create
lists of <dfn class="term">added words</dfn> (words that aren’t already in
the dictionary) and <dfn class="term">removed words</dfn> (existing dictionary
words that you want to be flagged as a potential misspelling). The Dictionary
dialog box lets you display and edit added words, removed words, and <dfn class="term">ignored
words</dfn> (words that are ignored for the current session because
you clicked Ignore All). You can add words that apply to all languages,
which is especially useful for last names, street names, and other
items that aren’t specific to a language.<div class="tip"><img src="images/tip_help.png" />If you
want to use the language dictionaries from a previous version of
InDesign or InCopy, use your system Find command to locate the user
dictionary files (.udc), and then add them to your list of dictionaries
in Dictionary preferences.</div></div>
<div class="section"><h4 class="sectiontitle">Where dictionary words are stored</h4><p>By default,
hyphenation and spelling exceptions are located in user dictionary files
stored outside the document on the computer where InDesign is installed (dictionary file
names end with a .clam or .not extension). However, you can also
store exception lists inside any InDesign document.
In addition, you can store word lists in an external user dictionary,
in the document, or in both. The location of existing dictionaries
appears in the Dictionary preferences.</p>
<p>Storing hyphenation and spelling
exceptions inside a document makes it easier to treat text consistently
when you move that document to other computers. For this reason,
you can merge the user dictionary into the document in Dictionary
preferences. You can also control the location of exceptions from
the Create Package Folder dialog box (see <a href="WSa285fff53dea4f8617383751001ea8cb3f-7058a.html">Package files</a>). In contrast, storing an exception list outside the
document makes it easier to use the same list of exceptions for
multiple documents. </p>
<div class="note"><span class="notetitle">Note:  </span>If the user dictionary is merged
into the exceptions list, the entire user dictionary is added to
the document, even if the words are not used, thereby increasing
the document’s file size.</div>
</div>
<div class="section"><h4 class="sectiontitle">Applying languages to text</h4><p>You can use the Language menu in the
Control panel or Character panel to apply a language to selected
text. You can also specify a default language for an entire document,
or for all new documents. (See <a href="WSa285fff53dea4f8617383751001ea8cb3f-6dd4a.html">Assign a language to text</a>.)</p>
</div>
<div class="section"><h4 class="sectiontitle">Exception word lists</h4><p>You can exclude words
from being considered. For example, if you want to use an alternate
spelling for a common word such as “bicycle,” which you may need
to spell in a different way for your company name or for a specific
document, add the word to the list of excluded words so that it
will be flagged during a spell check. InDesign can
maintain a separate set of added and removed words for each installed
language.</p>
</div>
</div>
<div id="WSa285fff53dea4f8617383751001ea8cb3f-6f4ca" class="nochunk"><a name="WSa285fff53dea4f8617383751001ea8cb3f-6f4ca"></a><h3 class="topictitle3">Create or add user dictionaries</h3><div><div class="section"><p>You can create a user dictionary, or
you can add user dictionaries from previous InDesign or InCopy versions,
from files that others have sent you, or from a server where your
workgroup’s user dictionary is stored. The dictionary you add is
used for all your InDesign documents.</p>
</div>
<ol><li><span>Choose Edit&#160;&gt; Preferences&#160;&gt;
Dictionary (Windows) or InDesign &#160;&gt; Preferences&#160;&gt;
Dictionary (Mac&#160;OS).</span></li>
<li><span>From the Language menu, choose the language with which
you want to associate the dictionary.</span></li>
<li><span>Do one of the following:</span><ul><li><p>To create a new dictionary, click the New
User Dictionary icon&#160;<img src="images/P_New_Wi_N.png" /> below
the Language menu. Specify the name and location of the user dictionary
(which includes a .udc extension), and then click Save.</p>
</li>
<li><p>To add an existing dictionary, click the Add User
Dictionary icon&#160;<img src="images/P_Add_Wi_N.png" />, select
the user dictionary file, which includes a .udc or .not extension,
and then click Open.</p>
</li>
</ul>
</li>
</ol>
<div class="section"><div class="note"><span class="notetitle">Note:  </span>If you can’t find the dictionary file, you might want
to use your system Find command to locate the .udc files (try using
*.udc), note the location, and then try again.</div>
<p>The dictionary
is added to the list under the Language menu. You can add words to
the dictionary when checking spelling or by using the Dictionary
dialog box.</p>
</div>
</div></div>
<div id="WS45D3E3B6-7480-478d-A70A-EE3137073A5Ea" class="nochunk"><a name="WS45D3E3B6-7480-478d-A70A-EE3137073A5Ea"></a><h3 class="topictitle3">Set the default language dictionary for the current document</h3><div><div class="section"><p>You can change the default language dictionary
for a document or for all new documents you create. Changing the
default dictionary in an existing document doesn’t affect text that
has already been created or text that you type into an existing
text frame. </p>
<div class="tip"><img src="images/tip_help.png" />Use the Character Style or Paragraph
Style panel to set a specific dictionary for a specific style. The
Language menu appears in the Advanced Character Formats section.</div></div>
<ol><li><span>Open the document.</span></li>
<li><span>Select the Selection tool from the toolbar and make sure
no items are selected in the document.</span></li>
<li><span>Choose Type&#160;&gt; Character. </span></li>
<li><span>Choose the desired dictionary from the Language menu
on the Character panel. If you cannot see the language option in
the Character panel, select Show Options and then select your language
from the list.</span></li>
</ol>
</div></div>
<div id="WS4B0910A0-3C0E-4b24-8504-8D927F72D2E0a" class="nochunk"><a name="WS4B0910A0-3C0E-4b24-8504-8D927F72D2E0a"></a><h3 class="topictitle3">Set the default language dictionary for all new documents</h3><div><ol><li><span>Start InDesign,
but do not open a document.</span></li>
<li><span>Choose Type&#160;&gt; Character.</span></li>
<li><span>Choose the desired dictionary from the Language pop‑up
menu on the Character panel. If you cannot see the language option
in the Character panel, select Show Options and then select your
language from the list.</span></li>
</ol>
</div></div>
<div id="WSa285fff53dea4f8610d601e1003df085c2-7ff0a" class="nochunk"><a name="WSa285fff53dea4f8610d601e1003df085c2-7ff0a"></a><h3 class="topictitle3">Remove, relink, and reorder user dictionaries</h3><div><ol><li><span>Choose Edit&#160;&gt; Preferences&#160;&gt;
Dictionary (Windows) or InDesign &#160;&gt; Preferences&#160;&gt;
Dictionary (Mac&#160;OS).</span></li>
<li><span>From the Language menu, choose the language to which
the dictionary belongs.</span></li>
<li><span>Do any of the following:</span><ul><li><p>To remove a dictionary from the list, select
it and click the Remove User Dictionary icon&#160;<img src="images/P_Remove_Wi_N.png" />. You
must have at least one dictionary per language.</p>
</li>
<li><p>If the language dictionary includes a question mark
icon next to it, select the dictionary, click the Relink User Dictionary
icon&#160;<img src="images/relink_N.png" />, and
then locate and open the user dictionary.</p>
</li>
<li><p>To change the order of the user dictionaries, drag
and drop them. The order of the dictionaries in the list is the
order in which the dictionaries are checked.</p>
</li>
</ul>
</li>
</ol>
</div></div>
<div id="WSa285fff53dea4f8617383751001ea8cb3f-6f47a" class="nochunk"><a name="WSa285fff53dea4f8617383751001ea8cb3f-6f47a"></a><h3 class="topictitle3">Add words to dictionaries</h3><div><div class="section"><p>If, during a spell check, InDesign displays
an unfamiliar word in the Check Spelling dialog box, select the
dictionary from the Add To menu, and then click Add. You can also
use the Dictionary dialog box to let you specify the target dictionary
and language, and to indicate how words are added to an exception
word list.</p>
</div>
<ol><li><span>Choose Edit&#160;&gt; Spelling&#160;&gt;
Dictionary.</span></li>
<li><span>In the Language menu, choose a language. Each language
contains at least one dictionary. If you want the word to be added
to all languages, choose All Languages.</span></li>
<li><span>In the Target menu, choose the dictionary where you want
to store the word. The Target menu lets you store the changes in
an external user dictionary or in any open document.</span></li>
<li><span>In the Dictionary List menu, choose Added Words.</span></li>
<li><span>Click Hyphenate to see the word’s default hyphenation.
Tildes&#160;(~) indicate possible hyphenation points.</span></li>
<li><span>In the Word box, type or edit the word to be added to
the word list.</span></li>
<li><span>If you don’t like the hyphenation points, follow these
guidelines to indicate your preferred hyphenation of the word:</span><ul><li><p>Type one tilde&#160;(~) to indicate
the best possible hyphenation points, or the only acceptable hyphenation
point, in the word. </p>
</li>
<li><p>Type two tildes&#160;(~~) to indicate your second
choice.</p>
</li>
<li><p>Type three tildes&#160;(~~~) to indicate a poor
but acceptable hyphenation point.</p>
</li>
<li><p>If you want the word never to be hyphenated, type
a tilde before its first letter.</p>
<div class="tip"><img src="images/tip_help.png" />If you need
to include an actual tilde in a word, type a backslash before the tilde&#160;(\~).</div></li>
</ul>
</li>
<li><span>Click Add, and then click Done. The word is added to
the currently selected Dictionary List.</span></li>
</ol>
<div class="section"><div class="note"><span class="notetitle">Note:  </span>Remember that hyphenation points interact with the
hyphenation settings in your documents. As a result, the word might
not break where you expect it to. Control these settings by choosing
Hyphenation in the Paragraph panel menu. (See <a href="WSa285fff53dea4f8617383751001ea8cb3f-6d93a.html">Hyphenate text</a>.)</div>
</div>
</div></div>
<div id="WSa285fff53dea4f8617383751001ea8cb3f-6f46a" class="nochunk"><a name="WSa285fff53dea4f8617383751001ea8cb3f-6f46a"></a><h3 class="topictitle3">Remove or edit words in dictionaries</h3><div><ol><li><span>Choose
Edit&#160;&gt; Spelling&#160;&gt; Dictionary.</span></li>
<li><span>In the Language menu, choose a language.</span></li>
<li><span>In the Target menu, choose the dictionary from which
you want to remove the word. The Target menu lets you choose an
external user dictionary or any open document.</span></li>
<li><span>In the Dictionary List menu, do one of the following:</span><ul><li><p>To modify the list of additions to the
selected Target word list, choose Added Words.</p>
</li>
<li><p>To modify the list of words that are flagged as
misspelled, choose Removed Words. </p>
</li>
<li><p>To modify the list of words that are being ignored
during the current InDesign session, choose
Ignored Words. This list includes all the words for which you’ve
chosen Ignore All.</p>
</li>
</ul>
</li>
<li><span>In the word list, edit the word, or select the word and
click Remove.</span></li>
<li><span>Click Done.</span></li>
</ol>
</div></div>
<div id="WSa285fff53dea4f8617383751001ea8cb3f-6f4aa" class="nochunk"><a name="WSa285fff53dea4f8617383751001ea8cb3f-6f4aa"></a><h3 class="topictitle3">Export a word list</h3><div><div class="section"><p>You can export word lists to a text file (.txt)
and then import that list of words into a user dictionary in InDesign. The words in the text file must
be separated by a space, tab, or paragraph return. You can export
added words and removed words, but you cannot export ignored words,
which are used only in the current session.</p>
</div>
<ol><li><span>Choose Edit&#160;&gt; Spelling&#160;&gt;
Dictionary.</span></li>
<li><span>Choose the language from the Language menu and the dictionary
from the Target menu that contains the list of words you want to
export.</span></li>
<li><span>Click Export, specify the file name and location, and
then click Save.</span></li>
</ol>
<div class="section"><p>The list of words is saved in a text file. You can edit
this list of words in any text editor, and then import the word
list. You can also send the word list to others, who can import
it into their user dictionaries.</p>
</div>
</div></div>
<div id="WS777D4015-33A4-4993-90EB-A0357B707F60a" class="nochunk"><a name="WS777D4015-33A4-4993-90EB-A0357B707F60a"></a><h3 class="topictitle3">Import a word list</h3><div><ol><li><span>Choose Edit&#160;&gt; Spelling&#160;&gt;
Dictionary.</span></li>
<li><span>Choose the language from the Language menu and the dictionary
from the Target menu.</span></li>
<li><span>Click Import, locate the text file containing your list
of spelling exceptions, and then click Open.</span></li>
</ol>
</div></div>
<div id="WSa285fff53dea4f8617383751001ea8cb3f-6f49a" class="nochunk"><a name="WSa285fff53dea4f8617383751001ea8cb3f-6f49a"></a><h3 class="topictitle3">Change dictionary preferences</h3><div><div class="section"><p>Use
Dictionary preferences to specify how InDesign handles
hyphenation and spelling dictionaries. Most languages in InDesign use Proximity dictionaries to
verify spelling and to hyphenate words. If you have installed hyphenation
or spelling components from a different company, you can select
a different vendor for each installed language.</p>
<div class="note"><span class="notetitle">Note:  </span>The Dictionary
Preferences dialog box does not enable you to specify the language
dictionary used for spell checking or hyphenating text. This dialog
box is used to specify which hyphenation and spelling plug‑ins InDesign uses for the language specified
in the Language field. If you use only the default hyphenation and
spelling plug‑in, you don't need to change any settings in the Dictionary
Preferences dialog box. If you install a different spelling or hyphenation
plug‑in provided by a third-party developer, it appears as an option
in the Hyphenation Vendor and Spelling Vendor menus in this dialog
box. This would let you select one vendor's hyphenation or spelling
engine for some languages and another vendor's hyphenation or spelling
engine for other languages.</div>
</div>
<ol><li class="stepexpand"><span>Choose Edit&#160;&gt; Preferences&#160;&gt;
Dictionary (Windows) or InDesign&#160;&gt; Preferences&#160;&gt;
Dictionary (Mac&#160;OS).</span></li>
<li class="stepexpand"><span>For Language, specify the language for which you want
to edit settings or change the hyphenation or spelling vendor.</span></li>
<li class="stepexpand"><span>Create, add, or remove user dictionaries. (See <a href="WSa285fff53dea4f8617383751001ea8cb3f-6f4ca.html">Create or add user dictionaries</a>.)</span></li>
<li class="stepexpand"><span>If you have installed a hyphenation component from a
company other than Adobe, select it in the Hyphenation menu. </span></li>
<li class="stepexpand"><span>If you have installed a spelling dictionary component
from a company other than Adobe, select it in the Spelling menu.</span></li>
<li class="stepexpand"><span>In the Compose Using menu in the Hyphenation Exceptions
menu, do one of the following:</span><ul><li><p>To compose text using the hyphenation exceptions
list stored in the external user dictionary, choose User Dictionary.</p>
</li>
<li><p>To compose text using the hyphenation exceptions
list stored inside the document, choose Document.</p>
</li>
<li><p>To compose text using both lists, choose User Dictionary
And Document. This is the default setting.</p>
</li>
</ul>
</li>
<li class="stepexpand"><span>To add the exceptions list stored in the external user dictionary
to the exceptions list stored within the document, select Merge
User Dictionary Into Document. </span> <div class="note"><span class="notetitle">Note:  </span>If you work with many different partners or clients,
you might want to deselect the Merge User Dictionary Into Document
option. For example, if you’re a service provider, you probably
don’t want your user dictionary merged with every customer’s file.</div>
</li>
<li class="stepexpand"><span>To recompose all stories when certain settings are changed,
select Recompose All Stories When Modified. Selecting this option
recomposes stories when you change the Compose Using settings (see
step 6) or when you use the Dictionary command to add or remove
words. Recomposing all stories can take some time, depending on
the amount of text in the document.</span></li>
<li class="stepexpand"><span>Click&#160;OK.</span></li>
</ol>
</div></div>
<div id="WSa285fff53dea4f8617383751001ea8cb3f-6f44a" class="nochunk"><a name="WSa285fff53dea4f8617383751001ea8cb3f-6f44a"></a><h3 class="topictitle3">Using dictionaries in a workgroup</h3><div><p>Make
sure that each station in your workgroup has&#160;the same customized
user dictionaries installed and added, so that a document uses the
same spelling and hyphenation rules regardless of who is working
on&#160;it. You can either make sure that everyone adds the
same dictionaries to their computer, or you can share a user dictionary
over the network server. </p>
<p>A lock icon&#160;<img src="images/P_Lock_Sm_N.png" /> indicates
that a dictionary is locked and can be used, but not edited. When
a user dictionary is stored on a server, the first user to load
the dictionary locks the file; all subsequent users see that the
dictionary is locked. Files can also be locked through the operating
system, when the file is made read-only. If you share a user dictionary
over the network server, you may want to lock the file so that it’s
read-only for all users, allowing only the administrator to add
words.</p>
<p>Make sure that everyone in the workgroup uses the customized
user dictionary installed on the common network workstation, and
not the dictionary stored with a document. However, before you take
a document to a service provider, you might want to merge the user
dictionary into the document. (See <a href="WSa285fff53dea4f8617383751001ea8cb3f-6f49a.html">Change dictionary preferences</a>.)</p>
<p>If you don’t share a customized user dictionary on a common network workstation,
locate user dictionary files and copy them from one workstation
to another. The location of user dictionaries appear in the Dictionary
preferences.</p>
<div class="tip"><img src="images/tip_help.png" />After
you update a shared workstation’s user dictionary, the changes don’t
appear in individual workstations until a user restarts InDesign or presses Ctrl+Alt+/ (Windows)
or Command+ Option+/ (Mac&#160;OS) to recompose all text.</div></div></div>

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